Showing posts with label English for Presentation. Show all posts
Showing posts with label English for Presentation. Show all posts

Sentence Patterns for Presentations



What happened to you the last time you did a presentation?  Did you get tongue-tight?  Did you prepare well but did not know what to say?  Did you have some big ideas to talk about but ……

 


Well, if you have a better knowledge of English, if you know more about grammar, or if you understand sentence structures better, will it make a (big) difference?






Well, actually there are 3 patterns, practical and useful, for you:



                                                                          
Pattern 1: that + ‘sentence’ 
              e.g. The CEO suggested that we cut the cost on marketing.





Pattern 2: followed by Verb+ing
             e.g. We will consider meeting the deadline (suggested by your company).
                     
   

         
Pattern 3: person + to+verb
             e.g. The bank manager advised his frontline staff to be polite.





In this post you will learn more about Pattern 1.  








Pattern 1 (that + ‘sentence’): When to use it?




So you may think pattern 1 seems easy.  But the point is: when to use it?  When you have something that is loooooong, when you have an idea, you take this pattern. (Well, of course, make sure your idea is a good one!)














So examples of ideas that are loooong and good may be:



that we are going to change the world


that our company is going to dominate the market


that the product will be a hot item for the next ten years



that we are going to change the way (customers think about smart phones)







Verbs that Go with Pattern 1  


Well, you’ve got the gun, I mean the sentence pattern.  But you still need one more thing.  What is it?  Obviously, you need bullets, or verbs that you can use to go with this pattern.  There are quite a lot, but for the purpose of business, there are (usually) 6 bullets:

admit      accept

           suggest     promise      
     

explain    claim

If you don't mind & Presentation







Do you want to make your presentation more powerful?  Using Powerpoint?  Well, maybe, but what if the Powerpoint has no power? There are lots of ways to do it.  One of them is to start a sentence with ‘Wh’ words.







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Say, in your presentation, you want to talk about a BIG (city) plan to impress your bosses or teachers, you may say things like: I am going to talk about a big plan.   This plan is important to our company.




Well, the messages are clear, and I’m sure your bosses or teachers know what you mean. Yet, there is something missing. What is it? Power. But what about the following sentence? What I am going to talk about is important to our company. Why is it more powerful? Two points.




Point no. 1: Complex sentence

You are using a complex sentence, which probably means your thought is more complex. What’s wrong with using simple sentences? Nothing.  But it may give the feeling that what you talk about is simple.  

Well, we’re living in a postmodern world where feeling conquers, aren’t we?  (You don’t think so. Well, when was the last time you bought things 100% because of their functions?) So, what is my point? Two simple sentences make people feel you are simple-minded, which is exactly what you don’t want.  Right?



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Point no. 2: Big things come last.

If you go back to the complex sentence, you may notice that there are three parts:

Which three?




Part 1
Part 2
Part 3
What I am going to talk about
is
important to our company.




And about the three parts, there are three questions for you:

1. Which part is it that contains your main message?

2. Which part is it that tells us the reason why you do a presentation?

3. Which part do you want your bosses or teachers to pay attention to?



If you think Part 3 is the one, you are almost there. Why? In English, there is a rule that messages that are big, important, and significant come LAST. More examples? Think about a situation in which you want to make a polite request at a restaurant. Which one will you say?









a. If you don’t mind, could I have your drink?

b. Could I have your drink if you don’t mind?

          (It isn’t hygienic, is it?)


The only difference is the position of ‘ If you don’t mind’, right? But why is there such a difference? If you are the one who asks the question in sentence ‘b’, it means you want to be really polite. Why? The bigger part of your message, ‘ If you don’t mind’, is at the end (of the sentence). So to wrap up, the Feel Good tip is: Safety comes first, but Big things come last.




Pic Sources


http://www.flickr.com/photos/ell-r-brown/4200110899/sizes/m/in/photostream/
http://www.flickr.com/photos/76029035@N02/6829501333/sizes/m/in/photostream/
http://www.flickr.com/photos/miamism/4018427330/sizes/o/in/photostream/

How to Make Complex Sentences (1)

    
 



If you want to speak and write good English, there is one thing you must know how to make. What is it? How to make complex sentences.












There are lots of ways to make complex sentences. One of them is to start with simple sentences. Yes, from SIMPLE  to COMPLEX. You don't believe it. Read the following simple sentence.








SituationAt a presentation

This will make money (for our company).


The sentence is like a piece of cake, right?  Simple and easy. Yet, you can make it complex by changing the first word of the sentence, the word ‘this’. In other words, you can change it to, for example:


What I have just said




Yes, it is so easy that you just change ‘this’ into something like a sentence:

What I have just said will make money (for our company).



So it’s like magic, right? You think the magic was too fast.  Don’t worry.  Read the following table:


SimpleThis will make money (for our company).
ComplexWhat I have just said will make money (for our company).





So the Feel Good tip is: Starting a sentence with ‘Wh’ words.





The tip applies to other ‘Wh’ words too, for example:



When you say somethingis important.
How you present your ideasis the key (to success).









Pic sources:
http://www.flickr.com/photos/76029035@N02/6829518777/in/photostream
http://www.flickr.com/photos/76029035@N02/6829510801/sizes/s/in/photostream/
http://www.flickr.com/photos/76029035@N02/6829357459/sizes/m/in/photostream/

Baby Verbs (3)






You want to improve your English, or Business English, right? But, do the following happen to you? You have learned a lot of vocab, but somehow you can’t use them at your presentations or talk to friends who are westerners. Or, You have tried very hard remembering sentences in English, but when you talk, you still can’t get it right.




Why? There is, I would say, something missing. What is that ‘something’? Believe it or not, It has something to do with babies, and to be exact, Baby Verbs (e.g. is / am / are).









Do you still remember this? What does a baby do all the time?
(Hey!  What are you looking at?  Never seen a baby taking a NAP! Just get back to your English.) Yes, babies take a nap (a small rest) all the time.   






What do I mean?  I mean you can take a nap to learn English. Take a NAP to learn English? Yes, take a NAP to learn English.  And the NAP is something that is missing in your brain. You can use the NAP to speed up your process of learning English.  









When you use a Baby Verb (e.g. is / am /are / was / were), just remember that they are followed by NAP. What is NAP? N stands for nouns; A stands for adjectives; and P stands for prepositions. A piece of cake?  


Not really! Do you know that you can use ‘Aat negotiation? How? The word 'firm' is an example. Firm is an ‘N’ (noun), right?  But you can use it as an ‘A’. Upon negotiating with another company, you may make an offer by saying:




The offer is firm (for 7 working days).





The steps for making such a sentence are:


Step 1Take the Baby Verb ‘is’
Step 2Choose ‘A’ from NAP



The ‘P’ Way. ‘P’ stands for prepositions (e.g. at, on), so you may make sentences like:



The CEO
is
at the desk
(In other grammar books, ‘at the desk’ is called adverbials, a horrible term, right?)



‘At’ is the P in the sentence.  Easy, right?




Yet, if you think teamwork is better than working alone, if you want to make your English more ‘powerful’, you have to focus on teamwork of prepositions. That is, prepositions come in different forms: one-word prepositions or more-than-one-word prepositions.  The more-than-one-word prepositions are members of a team: a teamwork of prepositions.


Now, meet a team of ‘P’: Between … And. With this team, you can get a lower price at negotiation. How, read the following case.




SituationNegotiating prices with another company


Aim: To get a lower price



Does this happen to you or your company?  You get a quotation of prices from another company but find the prices too high. What would you say in response to such a quotation?
Your prices are too high. This may be one way of doing it.  But it sounds too direct, and not tactful enough, right?  


What about employing the team of ‘between … and’? How?  You may say to the company: There is a big difference between (your prices) and (those of other competitors). By using the team of ‘P’ (between … and), you are polite but tactful.





NAP is more powerful than you think.  In the above you used it at negotiation. But you can also make questions with ‘A’ to challenge others at a meeting. Why do you want to challenge others?  To make you stand tall at your office. (Stand tall is American slang: to be proud of yourself). How? Take ‘A’ and a question word (as you are asking a question), ‘why’.





SituationAt a meeting
Aim To challenge others





Why is this important (to our proposal)?




Can I sum up the steps? Sure.




Step 1Take a question word              ‘Why
Step 2Take a Baby Verb                      ‘is
Step 3Take an ‘A’                               ‘important





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This post is adapted from the book:



FeelGoodGrammar: How to Make Sentences in Business English




Buy the book:











Picture source:

Pic 1: http://www.flickr.com/photos/skycaptaintwo/101798277/in/photostream/
Pic 2: http://www.flickr.com/photos/gavinjllewellyn/6052852063/sizes/q/in/photostream/
Pic 3: http://www.flickr.com/photos/belakangtabir/5990355480/in/photostream/
Pic 4: http://www.flickr.com/photos/clarkstonscamp/4855087885/